Disclosure Log

Council's disclosure log records details about information that has already been released in response to a Formal Access Application and may be of interest to other members of the public.  This information can be accessed by contacting Council's Legal and Information Officer on 02 4974 2435 during business hours.

Council will update its disclosure log on a regular basis and in accordance with the Government Information (Public Access) Act 2009.

Reference Number

Date of Decision

Information Requested

Type of release (full or partial)
10/002 03/08/2010

All documents relating to the state of the figtrees in Laman Street affected by the Pasha Bulker storm explaining why they were felled.

Full release
10/007 21/09/2010

Details of payment made to former Council staff associated with the 2009-2010 Sustainability Review process. Specifically details of amounts paid to staff who were retrenched or resigned during April 2009 - August 2010 (Although we are not seeking personal information, we require the overall amount paid to staff in the above period).

Full release
10/011 11/10/2010 Arborists reports leading to removal of Figs in Tyrell Street including commissions by Phil Hewett. Partial release

10/023

15/12/2010  Details of the total payments (redundancy packages and all entitlements) made to former council staff associated with organisational changes at Newcastle City Council.

Specifically details of the number of staff and the amounts paid to staff who left the organisation through redundancy, retrenchment, resignation or other reasons, during the period from September 2008 to November 2010.

Full release
11/008 05/05/2011 Any correspondence between the Department of Land or the Minister for Land and the Newcastle City Council regarding the Newcastle Bowling Club and the King Edward Headland Reserve (DA 10/1735 for 1 Ordnance Street, Newcastle). Full release
11/009 01/04/2011 Number of complaints made to Council's Office of the Internal Ombudsman for the calendar years 2009 and 2010. Application refused as Council does not have an Internal Ombudsman
11/041 06/02/2012

All emails correspondence between Council officers and/ or Councillors and all other documentation relating to Council’s internal Laman Street Project Control Group from commencement of the group to 21 October 2011.

Partial release
12/014 10/05/2012

Expression of interest letters: re purchase of Newcastle Council Parking Stations as going concern dated: 7 November 2011 and another letter received in January or February 2012.

Partial release
13/013 04/06/2013

'Refer to attachment (copy of Council's Community Newsletter (Autumn 2013) highlighted section 'external members of Council's audit committee and an external Financial Advisory Panel have advised there is significant risk to long term sustainability'.
 

We are requesting copies of the reports from these two bodies that indicate where they advise of the risk to long term sustainability.

Full release
14/018 15/11/2013 I request information in relation to the original source of funding for the purchase of each lot of land included in the subdivision DA 04/2841 (292 Wharf Road, Newcastle). Full release
14/018 05/12/2013 A copy of correspondence with Honeysuckle Development Corporation in relation to development of the site (292 Wharf Road, Newcastle) and proposed public domain landscaping for the site between January 2000 and May 2005. Full release
14/029 17/02/2014 Newcastle City Council flood data for 20yr, 50yr, 100yr and PMF flood event. Data format is required to Shapefile, Grip or Mapinfo. Access to the DEM employed by NCC to calculate flood surfaces is requested. Full Release
14/037 20/06/2014

Information in relation to the Newcastle Art Gallery:

(1) I refer to the Fact Checker - Q & A about Newcastle Art Gallery posted Wed 12 March 2014 which refers to 'other agencies' and 'relevant agencies'.  Can you please provide me with a list of all other agencies and relevant agencies the council is working with in relation to this matter?

(2) Provide a copy of the Pricewaterhouse Coopers legal report.

(3) Provide a copy of the independent investigators report.

(4) Provide a copy of all correspondence/ requests/ communications made by NCC (or its representatives) to ICAC, ATO, Commonwealth Governments Cultural Gift Program and the Australian Charities and Not-for-profit Commission regarding this matter.

(5) Provide a copy of all rulings/ findings/ communications issues by ICAC, ATO, Commonwealth Governments Cultural Gift Program and the Australian Charities and Not-for-profit Commission regarding this matter.

Partial release
16/003 11/09/2015 Any correspondence between Santos or any third party on behalf of Santos and Council or Council and NSW EPA since Nov 2011 to 20/7/2015 regarding waste, brine, water or salt disposal to Summerhill Waste Management Centre from their coal seam gas activities in NSW. Partial release
16/016 02/12/2015 Provide a copy of the credit card statements for Peter Chrystal from 1/12/2013 - 30/3/2014. Partial release
16/017 20/11/2015
  1. Transcript or financial institution statements of credit card transactions made by the general manager between the dates 27/10/13 through 30/4/14.
  2. Copies of all authorised re-imbursements made to the general manager for expenses incurred and requiring re-imbursements between the dates 27/10/13 through 30/4/14.
  3. Provide a full and un-redacted copy of the independent investigators report in relation to the Newcastle Art Gallery.
  4. Provide a full and un-redacted copy of the Pricewaterhouse Coopers report in relation to the Newcastle Art Gallery.
Partial release
17/014 20/03/2017
  1. Copies of all credit card statements and accompanying receipts pertaining to the Lord Mayor's credit card from 1 November 2014 to 16 November 2016.
  2. Copies of all credit card statements and accompanying receipts pertaining to credit cards within the Lord Mayor's Office, from 1 November 2014 to 16 November 2016.
  3. Copies of all petty cash receipts and reconciliations from the Lord Mayor's office, from 1 November 2014 to 16 November 2016.
  4. Copies of all receipts for travel expenses incurred by the Lord Mayor, within and outside Australia - including reimbursements from 1 November 2014 to 16 November 2016.
  5. Copies of all claims or expenses and receipts by the Lord Mayor, or the Lord Mayor's staff including any that have been accepted or declined from 1 November 2014 to 16 November 2016.
Partial release
17/015 04/09/2017

1.   Copies of all correspondence (emails and file notes) pertaining to the actions and instructions from and to the Lord Mayor and the Lord Mayors Office from and to the Director of Corporate Services in relation to the Recruitment of any Interim CEO now and into the future from October 27th, 2016 to November 15th 2016.

This means the Lord Mayor (Cr Nuatali Nelmes), the Lord Mayor's Office (the Chief of Staff and the Executive Assistant to the Lord Mayor) and the Director of Corporate Services (Glen Cousins).

2.   Copies of all correspondence (emails and file notes) to the actions and instructions from and to the Lord Mayor and the Lord Mayors Office from and to the Interim CEO of Newcastle City Council pertaining to the recruitment of any interim CEO of Newcastle City Council now and into the future for the period from October 27th, 2016 to November 15th 2016.

This means the Lord Mayor and the Lord Mayor's Office as per point 1, and the Interim CEO (Peter Chrystal).

3.   Copies of all correspondence (emails and file notes) pertaining to the actions and instructions of the recruitment of any Interim or future CEO of Newcastle City Council from and to the Lord Mayor and the Lord Mayor's Office and to and from The Newcastle City Council Executive from October 27th, 2016 to November 15th 2016.

This means the Lord Mayor and the Lord Mayor's Office as per point 1, and the Newcastle City Council Executive, known has the Executive Management Team (EMT) comprising of the Interim CEO as per point 2, and the three Directors:

  • Director Planning and Regulatory (Acting - Andrew Baxter)
  • Director Infrastructure (Frank Cordingley)
  • Director Corporate Services (Glen Cousins).
Partial release
17/031 07/04/2017 For the period 1 January 2016 to 10 March 2017:
 
  1. All communications with Clubs NSW regarding the Mayfield Bowling Club and/ or any proposed development at Dangar Park, Newcastle
  2. All communications with the Department of Lands regarding the Mayfield Bowling Club and/ or any proposed development at Dangar Park, Newcastle
  3. All communications with Touchstone Property Solutions regarding the Mayfield Bowling Club and/ or any proposed development at Dangar Park, Newcastle.
All communications with the Mayfield Bowling Club regarding any proposed development, lease or other dealings and/ or proposed development at Dangar Park, Newcastle
Full release
17/033 12/05/2017 Incident reports, file notes relating to the Lord Mayor's vehicle from 1/1/20016 to 20/3/2017. Cost and receipts of any damage or improvements done to the Lord Mayor's vehicle completed or asked for between 1/1/20016 to 20/3/2017. Any photographs of the damage done to the car between the above mentioned dates. Partial release
17/038 30/06/2017 and 07/07/2017
  1. Copy of the five year Rights Fee Agreement with Destination NSW and Council's Interim/ Chief Executive Officer to execute any and all necessary documents, and develop a Memorandum of Understanding with DNSW and Virgin Australia Supercar Championships referred to in the 26 July 201 resolution of Council attached ('the resolution')
  2. Copy of the Memorandum of Understanding with DNSW and Virgin Australia Supercar Championships referred to in the resolution;
  3. Such 'further advice' that may have been provided by V8 Supercars Pty Ltd or DNSW as to the track layout, community consultation and other related matters referred to in the resolution.
'further advice' referred to in item 3 to the 26 July 2017 resolution of Council.
 
The relevant dates - from 26 July 2016 to 26 May 2017.
 
  1. Details of any ticketed or other events proposed for Crown Reserves within Newcastle LGA ancillary to the Newcastle 500 occurring during the period June-December 2017, including on Foreshore Park or Camp Shortland, including/ and on Lots 2, 3, 7, 10, 11 and 13 in DP720672, Lot 1 DP729028, Lot 7308 DP1149708, Lot 2 DP729028, Lot 2 DP817695 and Lot 2953 DP755247. 
  2. Any documents disclosing proposed use for management of Crown Reserves of any income from use by V8 Supercars Pty Ltd, other user, or Council, for any of the events referred to in 4 (that is: 4. Details of any ticketed or other events proposed for Crown Reserves within Newcastle LGA ancillary to the Newcastle 500 occurring during the period June-December 2017, including on Foreshore Park or Camp Shortland, including/and on Lots 2, 3, 7, 10, 11 and 13 in DP720672, Lot 1 DP729028, Lot 7308 DP1149708, Lot 2 DP729028, Lot 2 DP817695 and Lot 2953 DP755247). 
  3. Council's scope of roadworks and other facilities upgrades planned for the Newcastle East region during May - December 2017 over the area generally comprising the proposed Newcastle 500 race as shown in the attached map (not being the Scope of Works document sought separately under point 8 below).    
  4. Documents indicating Council's plans as to exclusion of the public from any land pursuant to road works and other upgrades proposed in preparation for the Newcastle 500 Supercars race. 
  5. Documents known as the Scope of Works for Coates Newcastle 500 Supercars race. 
Any 'agreement/s' under s23 of the Motor Racing (Sydney and Newcastle) Act 2008 in relation to the proposed roading and replacement of trees in Camp Shortland, as to how that land will be left after the Newcastle 500 Supercars race.
30/06/2017 – information already available
 
07/07/2017 - Partial release
18/006 06/09/2017
  1. Copies of all emails received by Frank Cordingley's NCC email address (fcordingley@ncc.nsw.gov.au) from Cr Andrew Rufo and Cr Allan Robinson (including email fcordingley@ncc.nsw.gov.au is carbon copied) within the period 27/10/15 to 01/05/17 (inclusive).
  2. Copies of all emails sent from Frank Cordingley's NCC email address (fcordingley@ncc.nsw.gov.au) to Cr Andrew Rufo (arufo@ncc.nsw.gov.au) (including emails where Cr Rufo is carbon copied) within the period 27/10/15 to 01/05/17 (inclusive).
  3. Copies of all emails sent from Frank Cordingley's NCC email address (fcordingley@ncc.nsw.gov.au) to Cr Allan Robinson (arobinson@ncc.nsw.gov.au) (including emails where Cr Robinson is carbon copied) within the period 27/10/15 to 01/05/17 (inclusive).
  4. Copies of all text messages received by Frank Cordingley's former NCC mobile (0408 422 361) from Cr Allan Robinson or Cr Andrew Rufo within the period 27/10/15 to 01/05/17 (inclusive).
  5. Copies of all text messages sent from Frank Cordingley's former NCC mobile (0408 422 361) from Cr Allan Robinson and/or Cr Andrew Rufo within the period 27/10/15 to 01/05/17 (inclusive).
Note - emails from Mr Cordingley, Cr Rufo, or Cr Robinson to Council Services Team (CST) OR all Councillors fell outside the scope of application.
Partial release
18/008 12/09/2017
  1. Any agreements entered into with Destination NSW or any other party regarding the operation, supervision and implementation of the Newcastle Coates Hire 500 event.
  2. Any agreements entered into with Destination NSW, Supercars Australia, or any other party, to construct roadworks, or other civil works for the Newcastle Coates Hire 500 event.
NCAT Decision 29/10/2018 https://www.caselaw.nsw.gov.au/decision/5bd2346ae4b06629b6c630a4

Partial release as per decision from NCAT 29/10/2018
18/018 24/10/2017 Information regarding the cleaning staff employed by Newcastle City Council for the Newcastle beaches and ocean baths.
 
1.   Please provide information that shows how many full-time (or ongoing) staff NCC were employed in the 2016-2017 financial year (1 July 2016 – 31 June 2017) as cleaning staff to carry out cleaning duties at NCC beaches and Newcastle and Merewether ocean baths. Please include the locations of the staff.
 
2.   Please provide information that shows how many casual staff NCC were employed at the beaches and the Newcastle and Merewether ocean baths in the 2016-2017 financial year (1 July 2016 – 31 June 2017).
 
3.   Please provide information that shows the prescribed daily hours of work (start time, finish time) for each day of the week for full-time (or ongoing) cleaning staff employees at NCC beaches and the Newcastle and Merewether ocean baths in the 2016-2017 financial year (1 July 2016 – 31 June 2017).
 
4.   Please provide information that shows the annual award wage for a full-time (or ongoing) cleaner employed at NCC beaches and the Newcastle and Merewether ocean baths in the 2016-2017 financial year (1 July 2016 – 31 June 2017).
 
5.   Please provide information that shows the total dollar value of:
     (a) overtime and
     (b) penalty rates
 
paid to the entirety of full-time (or ongoing) cleaning staff employees at NCC beaches and Newcastle and Merewether ocean baths in the 2016-2017 financial year (July 2016 - 31 June 2017).
 
6.   Please provide information that shows the total dollar value of:
     (a) overtime and
     (b) penalty rates
 
paid to the entirety of individual casual cleaning staff employees at NCC beaches and Newcastle and Merewether ocean baths in the 2016-2017 financial year (1 July 2016 – 31 June 2017).
 
7.   Please provide information that shows the average dollar value of:
     (a) overtime and
     (b) penalty rates
 
paid to the entirety of individual casual cleaning staff employees at NCC beaches and Newcastle and Merewether ocean baths in the 2016-2017 financial year (1 July 2016 – 31 June 2017).
 
8.   Please provide information that shows the largest dollar value of:
     (a) overtime and
     (b) penalty rates
 
paid to the entirety of individual casual cleaning staff employees at NCC beaches and Newcastle and Merewether ocean baths in the 2016-2017 financial year (1 July 2016 – 31 June 2017).
 
9.   Please provide information that shows the smallest dollar value of:
     (a) overtime and
     (b) penalty rates
 
paid to the entirety of individual casual cleaning staff employees at NCC beaches and Newcastle and Merewether ocean baths in the 2016-2017 financial year (1 July 2016 – 31 June 2017).
 
10. Please provide information that shows the pool cleaning requirements/advice provided by NCC supervisors regarding duties to be undertaken by cleaning staff at Newcastle and Merewether ocean baths:
     (a) on a daily basis and
     (b) on a weekly basis.
      
in the 2016-2017 financial year (1 July 2016 – 31 June 2017)
Partial release
18/027 05/12/2017 I am seeking access to all correspondence, including emails, from 1 June 2015 to 5 October 2017 inclusive [date of receipt of your application] between NCC and the NSW EPA and communication, including emails, between NCC staff in relation to NCC's potential acceptance of lead contaminated soil at Summerhill.
 
'all correspondence including emails' - this means letters and emails
'communication, including emails' - this means meeting/ file notes and emails
 
This includes correspondence relating to the approval by the Environment Protection Authority (EPA) of a variation to the licence, as well as internal Council communications relating to the implementation of processes before Council can accept lead contaminated soil.
Partial release
18/036 20/04/2018 Information relating to the Supercars luncheon on 25 November 2017:
 
  1. Full list of invitations issued from Lord Mayor's office for the function at Fort Scratchley associated with the Supercars on Saturday November 25, 2017.
  2. Full list of invitations issued from ICEO/CEO's office for the function at Fort Scratchley associated with the Supercars on Saturday November 25, 2017.
  3. All emails pertaining to Supercars, and the charity "got Your Back Sista" sent and received in Matthew Murray's council email account from 16/10/17 to 30/11/17.
  4. All correspondence and electronic communications from and to the Lord Mayor and all Lord Mayor's office staff between 16/10/17 and 30/11/17 including but not limited to, emails, texts, letters, and documents, relating to the function at Fort Scratchley on 25/11/17.
  5. All correspondence and electronic communications including but not limited to, emails, texts, letters, and documents from and to the ICEO/CEO's office relating to the function at Fort Scratchley on 25/11/17 [no period included].
  6. Detailed list of all the costs and copies of invoices for the function at Fort Scratchley associated with the Supercars on Saturday November 25 2017.
Full release of information not subject of consultation
18/042 06/03/2018 Communication between the Lord Mayor and CEO's Offices on the Council report of December 2017, recommending an increase in Councillor allowances.  Regarding the report to Council in December on the increases to Councillors allowances, I request the following:
 
  1. All emails sent and received between the Lord Mayor’s office and CEO/ICEO’s office on the above matter
  2. All SMS sent and received between the Lord Mayor’s office and the CEO/ICEO’s office on the above matter
  3. Any other communications on the above matter between the Lord Mayor's office and the ICEO/CEO’s office including but not limited to Facebook messenger, Skype etc
  4. All emails sent and received between the Lord Mayor’s office and CEO/ICEO’s office and Andrew Baxter on the above matter
  5. Any other communications on the above matter between Andrew Baxter, the Lord Mayor’s office and the ICEO/CEO’s office.
  6. All emails sent and received between the acting manager Legal and Governance and the Lord Mayor’s office and the CEO/ICEO’s office on the above matter
  7. Any other communications on the above matter between the acting manager Legal and Governance and the Lord Mayor’s office and the ICEO/CEO’s office
  8. All draft versions of the report on increasing councillor allowances.
Full release
18/066 The information sought is in reference to Nobbys Beach Pavilion upgrade.  All correspondence and documents including, without limitation:
 
  1. Internal emails between staff officers
  2. Emails or correspondence between the NSW Police Force and Council
  3. Emails or correspondence between any professional architect, planner or engineer and Council
  4. Plans (including draft or superseded plans)
  5. Reports (including expert reports and reports to Council)
  6. All other memoranda.
But only to the extent that such correspondence or document refers to or touches upon the application by Council of the 'Safer by Design' and 'Crime Prevention Through Environmental Design' (CPTED) principles to the Nobbys Beach Pavilion upgrade.
Full release
18/070 14/11/2018 Any Records entitled or described as 'Supercars Outcomes Report, Supercars Yearly Report, Supercars Outcomes, Supercars Yearly Outcomes' prepared by Newcastle City Council (the Council) prepared after the conduct of the Supercars motor racing event held in Newcastle between 24 and 26 November 2017 inclusive (the Event) or any report or document prepared with respect to “Item 26 - NOM 24/10/17 - Independent Event Assessment of the Newcastle 500” as passed by Council on 24 October 2017. Partial release
18/075 13/08/2018 Specific detail of the function hosted by the Lord Mayor of Newcastle, Nuatali Nelmes, at Fort Scratchley on 25 November 2017.
 
  1. For this request, Records has the same meaning as in the GIPA Act.
  2. Records relating to the function hosted by the Lord Mayor of Newcastle, Nuatali Nelmes, at Fort Scratchley on 25 November 2017 (the Function), including documents that disclose:
  • the purpose for the Function
  • the names of all persons who were invited to the Function and the dates that those persons were issued invitations to the Function including those issued by the Lord Mayor by email and verbally
  • the relationship between the persons issued invitations to the Function and the purpose for the Function
  • the names of persons who accepted invitations to attend the Function and the dates they accepted such invitations
  • the names of all persons who attended the Function
  • the number of tickets for the Function provided to persons associated with the V8 Supercars event hosted in Newcastle between 24 and 26 November 2017 (inclusive) who were invited/given tickets to the VIP event including, but not limited to, DNSW representatives, Supercars representatives and affiliated company representatives, racing team representatives, Ministers, and CAMS representatives
  • the cost of the Function and any payment made by the Newcastle City Council for expenses related to the Function
  • the spreadsheet referred to in the email sent at 11:30 am, 16 November 2017 by Matthew Murray to Ngaire Baker and Diane Adams, copied to Jeremy Bath, which contains "...a record of the ticket numbers next to the names and express post numbers where necessary"; and
  • the most recent version of the spreadsheet referred to above.
Partial release
19/008 05/09/2018 Plans or reports for the redevelopment of South Newcastle Skate Park and Skate Bowl:
 
  1. All dimensional plan views available.
  2. Any Elevations/profiles that show design levels that will also allow us to determine the proposed height of the structure on the beach.
 The Coastal Engineering Report for this project.
Partial release