Sportsground Bookings

Seasonal Sportsground Applications - 2018 Winter Applications Now Open

Council invites sporting associations and clubs to submit seasonal applications for the use of Council’s sportsgrounds each winter and summer.  Park Committees, sporting associations and clubs that have utilised Council’s sportsgrounds during the previous season will be forwarded a seasonal application form. 

The 2018 Winter Season for Council Sportsgrounds commences Sunday 1 April 2018 and concludes on Sunday 30 September 2018.  Applications close Friday 2 February 2018.
For winter seasonal sportsground licensing, please complete a Seasonal Application Form and return to Newcastle City Council, PO Box 489, Newcastle 2300 by the due date.  There is a checklist provided on the final page of the application to ensure that all required information is provided.  A Certificate of Currency outlining the club’s Public Liability Insurance must be submitted with the application.  Cover up to $20 million is required with Newcastle City Council noted as an interested party.  For clubs that use sportsgrounds managed by a Park Committee, please forward the application form to the relevant Park Committee.
While Council will endeavour to meet all reasonable requests there is no guarantee that sufficient sportsgrounds will be available to satisfy all user demands.  Prior to the start of each season, Council reserves the right to book a sportsground to other user groups for training, competitions and carnivals.  All seasonal and casual bookings are to be made on Council’s official application forms and the appropriate fees and charges applied.

For competitions that commence outside seasonal periods, ie. NPL, NewFM and WPL please ensure a Casual Sports Application Form is submitted.  Please be reminded the current summer seasonal licence holder has priority of use of sportsgrounds during this period.  It is suggested that all known casual bookings be forwarded to Council at the one time to minimise additional application fees being charged.  Any further casual bookings not included in seasonal allocations will incur an additional application fee. 

Please ensure the 2018 Summer Season Sportsground Information Booklet is the reference as a first point of call and made available to all your club executive.

Casual Sportsground Applications

Please complete if you wish to book a sportsground for casual use.

 Casual Sports Application Form (pdf)

Schools Sportsground Applications

There are two application forms for schools who want to book a sportsground during school hours (8am - 3.30pm).

 Term School Booking Form (pdf) for weekly term sport.

 Casual School Booking Form (pdf) for one-off events such as athletics carnivals.

Sportsground Closures

Council may close any sportsground as a result of wet weather (or for other safety reasons) if damage to the ground or injury is likely to occur as a result of use.

For all training, competition and pre-season trial game purposes from Monday to Friday inclusive, Council will determine whether sportsgrounds shall be closed due to the effects of wet weather Updated information on sportsground closures is available by calling Council’s Wet Weather Hotline for sportsgrounds on 02 4974 2468. This is a recorded message providing the most up-to-date status of sportsgrounds in the Council and is updated at 2pm Monday to Friday, public holidays excluded.

On weekends, it is the responsibility of the association/club to determine if local level sportsgrounds can be used without damaging the playing surface. Council staff will determine the status of regional and district level facilities with relevant clubs and associations contacted.

For more information please visit Councils Sportsground Wet Weather page

Fees and Charges

For current hire costs please refer to the  Fees and Charges for 2017/18 (pdf)