Council Meetings

Council meets to discuss, debate and make decision on issues of public importance. The role of the governing body includes to direct and control the affairs of Council and provide effective civic leadership.

Our Council Meetings are governed by the Code of Meeting Practice.

Public attendance and online viewing of Council and Committee of Council meetings

Council encourages the community to participate in City decision making. Members of the public are able to attend the meetings in person at the Council Chambers, Level 1, 12 Stewart Avenue, Newcastle West.

Accessible parking is available for members of the public attending Council meetings, with a limited number of designated accessible parking spaces available. To request please call our customer service team on 02 4974 2000. Requests must be made before 4.00 pm on the day of the meeting and include your name, vehicle registration, phone number and expected arrival time. On arrival, use the intercom to access the parking area.

Council meetings are also live streamed and recorded. To view the live stream, open the meeting link below and select the 'LIVE' button. Recordings of past meetings are available by navigating to the relevant meeting date below and selecting the camera icon in the 'Media' column.

Agenda and Business Papers for Council and Committee of Council meetings

Business papers for Council and Committee of Council meetings are available on our website ahead of the meetings, no later than the day before the meetings take place.

Council Meeting papers from October 2024 onwards can be accessed below.

To view an Agenda - click on the link to each Meeting event and "Download Packet"  located at the top left of the page. The Agenda, Reports and Attachments can be viewed on this page, along with the Minutes & Recordings after the meeting, under "Most Recent Events".

Viewing on a Mobile Device

The view on a mobile device will look different than a browser or tablet:

Example of Mobile View

  • Video - shows the webcast (live and post meeting) 
  • Agenda - shows the full Agenda Packet (all business papers in one PDF)
  • Minutes - shows the minutes from the meeting (will be added after confirmed at the following meeting)
  • Docs - shows the business papers separately by item, including attachments

Council meeting dates

Council Resolution Register

This report includes all resolutions carried by Council at Ordinary Council Meetings for the relevant quarter and are published quarterly.

2026 Council Resolution Reporting

2025 Council Resolution Reporting

Committee Meetings

Development Applications Committee

The Local Government Act 1993 (Act), and other relevant legislation, authorises Council to undertake a range of functions by way of delegations and authorisations.

The Development Applications Committee, which is a committee of the whole established by Council under section 260 of the Local Government (General) Regulation 2005 (NSW) has the delegated authority to determine development applications under the Environmental Planning and Assessment Act 1979 (NSW) (subject to limitations in Schedule 1) and certain conditions.

Please refer to the current Delegations and Authorisations assigned by the elected Council.

Public Voice and Public Briefing Sessions

More information on Public Voice and Public Briefings sessions can be found here. 

Please note these are not decision-making bodies of Council. 

Past Council Meeting Papers

Council Meeting papers for the previous term back to 2022 can be accessed on our Previous Council Terms page.

If you are searching for archived minutes pre-2022, please complete our Council Meeting Archive Form.