Road Occupancy Licence

The notification details must include: 

• Notification leaflet that will be used to inform nearby residents / businesses
• Distribution map showing the area/addresses to which it will be distributed as required

What is a notification letter?

The applicant must inform nearby residents, businesses or other affected groups of upcoming works a minimum of 3 business days prior to the licence start date. The applicant must provide CN with a copy of the letter or leaflet that will be used to do this. It should cover:

• The nature of the works taking place
• Who is undertaking the works
• When the works will be done
• Likely impact on residents
• Contact name and number

What is a distribution map?

The distribution map should show the area you intend to distribute notification letters. Free online mapping providers can be used to generate a map showing an outline of the intended letter drop area.

You are required to supply a Certificate of Currency for $10,000,000 (minimum) for the traffic control operator and crane / construction company.

A Traffic Control Plan (TCP), Traffic Guidance Scheme (TGS) or Traffic Management Plan (TMP) must be provided which includes a site specific plan as per Transport for NSW (TfNSW) 'Traffic Control at Work Sites Technical Manual’.

It must also: 

• Include license holder's details
• Cover all Safework NSW requirements

A full lift study / plant specifications is required for works involving a crane, mobile concrete pump, elevated work platform, or similar equipment that uses deployable outriggers, solid wheels, or has an axle load in excess of 6.0T. It must include:

• Applied outrigger loading forces and outrigger pad size/s (or alternatively outrigger pad pressure/s or axle loads)
• The location of the lift, including imagery of the crane or similar equipment overlaid on an aerial map showing proposed location of outriggers / outrigger pads

The plant location must also be incorporated into the site TCP / TMP / TGS.

Common reasons to obtain a road occupancy licence include:

1. Footpath/road closure, the occupation of parking spaces, or occupation of the public road space during construction or removal of hoarding.
2. Enclosing part of the footpath and/or nature strip to repair an awning or building façade (using removable fence or traffic cones for short term work - less than one month duration).
3. Concrete pour or major deliveries where safety management is required.
4. Standing a crane or similar equipment to lift goods, facilitate concrete pours or conduct building maintenance.
5. Driveway construction which closes off part of the footpath to pedestrian traffic.
6. Installing traffic controls around road works related to planned gas, watermain, sewer or electrical maintenance activities.
7. Rail line maintenance.
8. Construction adjoining a Council road reserve.

A Transport for NSW (TfNSW) Road Occupancy Licence (ROL) is required to conduct activities like road maintenance, lane closures, building, or construction work that is likely to have an impact on the operations of a state-controlled road or asset administered by TfNSW.

A TFNSW ROL may be needed in addition to the CN ROL if the works are taking place within 100m of traffic control signals or near state road assets.

A TfNSW ROL must be applied for via TfNSW’s OPLINC online system.

For full details, please see City of Newcastle's Fees and Charges schedule.

Please note a Late Application Fee will be applied to all applications where the requested date is inside the required notification period. Payment of the Late Application Fee does not guarantee that an application will be assessed and approved by the requested date.