Bookings

Applications for events on park, beach and road reserves occurring from mid-December to mid-January must be submitted to the City Events team prior to the end of November.


Locking It In

How do you make a booking? Well, there’s a couple of ways to get the ball rolling.

Application Form

You can download the Application Form Private Ceremonies and Family Gatherings - 1 July 2024 - 30 June 2025 (PDF) and return it via email, through the post, or at the customer service desk at Level 1, 12 Stewart Avenue Newcastle. We'll then get back to you to confirm availability and confirm costs with you prior to issuing your Event Authorisation.

Approval

Approval is granted in the form of a license. We refer to this as an Event Authorisation. Your Event Authorisation will outline your name and contact details, the date and time of your ceremony, the site details and terms and conditions of your use. Please ensure you read through the conditions and let us know if you have questions. (Penalties apply for breach of conditions.)

Processing times can vary but you'll usually receive approval within 4 weeks, based on the date we receive your completed application.

On The Day

Approval provides you with exclusive use of your chosen spot during the date and times specified in your Event Authorisation. You'll need to carry this with you (or at least have access to a digital copy) on the day. It's a good idea to give a copy to whoever will be arriving first or vacating last.

Fortunately most folks are aware of the popular spots for wedding ceremonies and we’d be very surprised if you experience any uncomfortable confrontation, however your Event Authorisation can be presented as evidence of your booking either to members of the public or the City’s compliance officers.

Questions? We're here simply Contact us.