City of Newcastle (CN) is a proud supporter of events and recognises their important role in building social capital, encouraging community participation and enhancing tourism opportunities.
CN's commitment to grow Newcastle's reputation as an event city is documented in its Events Plan 2016 - 2019 (pdf). This plan also describes the multiple roles we have in relation to events including; attracting, partnering, funding, sponsoring, producing, promoting, approving, licensing, liaison and asset owner.
The Newcastle Events Guide (pdf) provides helpful information for event organisers planning and applying to run events on Council managed park, beach and road reserves, sportsgrounds, roads, footpaths and public spaces.
By working together with event organisers, we can continue to ensure the community has access to a diverse range of safe, accessible, well-managed and well-promoted events in Newcastle.
The City Events team is taking bookings for Foreshore Park and surrounds between October and December 2020 and can assist with enquiries regarding hosting new events subject to compliance with relevant Public Health Orders.
This area was previously allocated for the annual Newcastle 500, however following amendments to the Supercars 2020 calendar it is now available for alternate uses.
Please contact us at email@example.com or call 4974 2000.
Planning an Event on a City of Newcastle Reserve
When an event or activity is to take place on a reserve owned by and/or under the trustee of CN including; Park Reserve, Beach Reserve, Road Reserve (including footpaths) or on a Sportsground, you will need to request an Application for a Licence to Stage an Event. This can be done by calling our Customer Contact Centre on 02 4974 2000.
One of CN's event officers will check to see if the reserve is available, make a tentative booking and forward the customer the Application for a Licence to Stage an Event.
There are strict time lines around the lodgement of the Application for a Licence to Stage an Event. CN's Events team will liaise with the customer throughout the application process, advise when the application needs to be returned by, assess the application and issue the event authorisation.
When lodging the Application for a Licence to Stage an Event you may need to provide the following information and documentation depending on the size and impact of your event, these include but are not limited to;
Public Liability Insurance (PLI) - Event Coverage
Charity and Not For Profit Organisations
Public Rally or Protest
Alcohol - Supplying, Serving & Selling
Temporary Structures (100 square meters or over)
Water - Public Access
As per the application requirements, events that are located on any section of the road reserve will require a Traffic Management Plan and a Traffic Control Plan to the approval of Council.